Dictionary Maintenance
Verify & Rebuild
Verify
When should a Reporter Verify their dictionary? We recommend that you do it once every two weeks. Also, if you were making a lot of changes to your dictionary you would want to do it then, as well.
Rebuild
When should a Reporter Rebuild their dictionary? We recommend that you do this at least once a month. You could do it more if you feel strongly about it. What Rebuild does is it re-alphabetizes, re-indexes, and makes the dictionary more efficient and faster. Plus it will identify if there is a problem with the dictionary that needs to be addressed.
Anytime that you feel that there may be a problem with the dictionary regardless of the last time that you ran these Utilities you should run them again.
So, please use these Utilities as recommended. It would also be a good idea to Rebuild and Verify before you do a regular back up of your dictionary.
What are some things that I should look for in my Dictionary that will cause problems?
While your Winner 2000 dictionary will work with conflicts, there are certain conflicts that will present problems in Realtime. Any conflict that contains a bracket such as [P:COLLOQUY] can cause your Realtime to crash. Please make sure that you don’t have these brackets as conflicts.
What is a conflict?
Winner Xp’s definition of a conflict is a STENO entry that exists twice in your dictionary for instance you could have the following:
UR/AOE = = you’re
UR/AOE = = your
Do NOT use the following:
UR/AOE = = {your’re|your}
This will cause problems in the dictionary and Realtime.
When was the last time you backed up your dictionary?